Submission guidelines – get published on Casebook

An old open book from Special Collections

How to get published on Casebook@Leeds

Please read the information on the following pages carefully before you attempt to submit your case study.

Casebook case studies are short (500-750 words), written in a readable and accessible style, in plain English using the first person and an active voice. We encourage the integration of multimedia, such as video clips, and recommend that you include links to further information and resources where appropriate.

Submitting your case study to Casebook with Microsoft Forms

All case studies are submitted to Casebook via our Microsoft case study submission form. Please ensure you have drafted your case study offline first and have got all the relevant information and file formats you need, to complete the submission of your case study. Web-based forms can time-out and refresh if left open for a long time and if your internet connection temporarily fails, you could lose your content.

How do I submit to Casebook if I work or study at the University?

By default our submission form is only available to logged in users of the University, so you will be prompted to login to Office 365 if you aren’t already logged in.

How do I submit to Casebook if I work at a partner organisation?

If you work at a partner organisation and you have a relevant case study to share, please contact and request access to the Casebook submission form and you will be provided with a temporary 30-day link to the form.

In this section, you will need to provide a provisional title, categories and keywords associated with your case study. In completing this section, consider the primary audience for Casebook (colleagues and postgraduate researchers at the University) and the language they use. Please also consider our secondary audiences (external peers, undergraduate students and members of the public etc.).

Information about your case study

What is your provisional case study title?

Please propose a relevant title which should contain a keyword for your case study. This will help optimise your case study for search and make it clear to readers, whether it is relevant for them.

Title length should be a minimum of 29 characters and a maximum of 52 characters (including spaces) e.g. ‘Collaborative Lecture Theatres’.

Your case study categories and keywords

Your case study needs to relate to at least one of the five categories we have on Casebook. These are:

  1. Learning & teaching
  2. Assessment & feedback
  3. Learning environments & student support
  4. Digital practice
  5. Developing research practice

If you choose more than one category, you should make clear which category is the primary (most important) one.

We will also ask you for up to five keywords associated with your case study. These will help people discover your case study through search.

Your case study word count

You will be asked to provide the word count for your case study (the word limit is 750 words). The word count includes the text provided for your case study story, excluding references.

Author profiles

You can add up to five author profiles through the submission form. If you need to add more than five, please send the information to along with the title of your case study.

The following information is requested for each author:

  1. Author name as you (they) would like it to appear on Casebook
  2. Job title/position
  3. Where do you work or study? Please provide specific information e.g. your school, faculty, service or partner organisation etc.
  4. The author’s professional interests in relation to student education and/or developing research practice? Please write no more than 1 or 2 short sentences.
  5. Author email address. This should be an institutional/professional email address. This email address will be published on the website, to enable Casebook readers to contact authors.
  6. Please provide any professional links you (they) would like to include in each case study author profile. Examples include: profile page on a University/partner organisation website; Twitter, LinkedIn, Academic.Edu. ResearchGate or other professional social media channels; a personal blog, if it is relevant to the topic of your case study.

You will also be invited to submit author profile images. Information about this is available on the next page, Your case study story.

Consent for publishing

In this section, we need you to provide consent for publishing. You must read and accept the following, before sending your application to the Casebook team.

You are required to agree to the following before you can submit a case study to Casebook.

  1. I have read and understood the terms and conditions for publishing work on University of Leeds web spaces.
  2. As the person submitting the case study application, I confirm I have obtained the relevant permission (where required), for publishing this material on Casebook.

Last updated: 08/02/21 | Maintained by Casebook@Leeds